Seasonal Corporate Compliance Specialist

The role

You will manage the onboarding process and ongoing account maintenance for Collective members. This includes establishing business foundations, filing documents with state and federal agencies, and ensuring compliance.

What you will do

• Provide guidance and support to members and internal teams regarding State and IRS compliance.
• Serve as a resource for S-corp and LLC formation and maintenance questions.
• Diagnose and resolve filing rejection notices, name availability conflicts, and administrative holds.
• Triage and resolve IRS and state-specific procedural issues.
• Assist with updating members personal and LLC information and processing offboarding requests.
• Collaborate with cross-functional teams to streamline onboarding and ensure compliance.

Required qualifications

• 1+ years of experience processing Secretary of State filings, corporate governance/compliance documents, or IRS registrations
• Knowledge of corporate lifecycle events, including initial formations, foreign qualifications, reinstatements, and dissolutions
• Familiarity with federal business requirement processes, such as obtaining IRS Employer Identification Numbers (EINs via Form SS-4)
• Experience navigating varying state online portals and understanding state-by-state filing fees, processing timelines, and statutory requirements
• Comfortable leveraging AI tools and automation to streamline daily workflows and research complex state filing guidelines
• Proven ability to diagnose and resolve filing rejection notices, name availability conflicts, or administrative holds directly with state agency clerks
• Resourcefulness and comfort with change and ambiguity in a fast-paced environment
• Collaborative mindset with the ability to work effectively within a team environment
• Ability to navigate software applications such as Salesforce, Slack, Google Suite, Collective Internal Platform, Confluence, Zoom, and Adobe

About the company

Collective is on a mission to redefine the way businesses-of-one work. Their technology and team of advisors help members achieve financial independence through business incorporation, accounting, bookkeeping, and tax services.