Executive Assistant - Japan

The role

This Executive Assistant will support the Japan President. The role focuses on enabling clarity, efficiency, and execution across a fast-moving go-to-market organization.

What you will do

• Own complex scheduling across multiple senior leaders and stakeholders
• Coordinate domestic and international travel logistics
• Manage expenses through Ramp
• Draft, edit, and refine internal communications, presentations, and leadership updates
• Help leaders articulate strategy, summarize meetings, and drive follow-ups
• Keep key meetings, planning cycles, and cross-functional touchpoints on track
• Partner with Recruiting to ensure interview days run smoothly
• Support offsite planning including venue sourcing, hotel contract negotiations, and travel coordination
• Oversee event catering and restaurant reservations

Required qualifications

• 6+ years of experience in an Executive Assistant or similar role
• Fluency in both Japanese and English

Nice to have

• Experience supporting senior leaders in a fast-paced, tech-forward environment
• Experience supporting go-to-market (Sales, CS, RevOps, or Field Engineering) teams
• Exceptional business writing skills
• Judgment and prioritization: knowing what matters and acting accordingly, with the assertiveness and confidence to push back to improve outcomes
• High level of organization and attention to detail
• Slack-native, AI-forward working style: comfort in fast, async environments and use of modern tools (e.g., ChatGPT, Notion AI) to move faster and produce higher-quality work
• Growth mindset with a willingness to continuously improve systems and processes

About the company

SpaceXSI is building Super Intelligence to help humanity understand the universe. Their teams are building the full Super Intelligence stack including Colossus supercomputers, Grok models, and a suite of applications.