Talent Acquisition Operations Specialist

The role

This person will own recruitment infrastructure and deliver high-touch interview coordination. They will audit and optimize the Ashby ATS, establish recruitment analytics dashboards, and manage complex interview loops.

What you will do

• Refine recruiting workflows across technical, research, operational, and go-to-market roles.
• Administer, configure, and optimize Ashby ATS.
• Evaluate, implement, and manage vendor relationships for recruiting tools.
• Create standard operating procedures for job postings, interview loops, and offer processes.
• Design, build, and maintain recruiting performance dashboards in Ashby.
• Deliver actionable data insights to Talent Partners, Hiring Managers, and Executive Leadership.
• Conduct periodic audits of ATS data integrity and ensure compliance with global data privacy regulations.
• Manage complex multi-stage, multi-timezone interview loops.
• Serve as the primary point of contact for candidates.
• Coordinate candidate travel logistics, expense reimbursements, and interview setups.

Required qualifications

• Experience combining talent operations, recruitment reporting, and end-to-end recruitment coordination within a fast-paced technology or startup environment.
• Deep hands-on expertise and proficiency with Ashby as an Applicant Tracking System.
• Track record of supporting full-lifecycle Talent Partners and Sourcers across technical, scientific, and non-technical roles.
• A builder mindset for creating scalable processes and automation.
• Strong analytical capability with experience building talent reporting dashboards.
• Exceptional organizational skills and acute attention to detail.
• Strong written and verbal communication skills.
• Motivation by CuspAI's mission to harness AI for sustainable materials discovery.

Nice to have

• Prior experience working within an AI, deep-tech, computational biology, or scientific research startup.
• Experience building recruiting automation workflows using tools like Zapier, Workato, or custom webhooks with Ashby.
• Exposure to international hiring logistics, visa sponsorship procedures, and global mobility across the UK and EU.
• An eye for design to assist in creating candidate preparation guides and employer branding materials.

Benefits

• Competitive salary
• Equity in CuspAI
• 28 days holiday (DE, NL, UK) or 21 days holiday (JP, SG, US), in addition to local public holidays
• 26 weeks parental leave for primary caregiver at full pay
• 12 weeks parental leave for secondary caregiver at full pay
• Professional development budget

About the company

CuspAI is a frontier AI company on a mission to solve the breakthrough materials needed to power human progress. The founding team is comprised of researchers in AI, chemistry and engineering.