Workplace & Talent Specialist

Redwood City . Posted a month ago

The role

You will run the Redwood City office and create an environment for employees and candidates. You will also support executive logistics and manage recruiting coordination.

What you will do

Keep the Redwood City office organized and client-ready
Provide remote support for the India office and team members
Own new hire onboarding including equipment, desk setup, and swag
Plan company events, celebrations, and manage company swag
Oversee office vendors, expenses, workplace safety, and security
Run Friday company meetings and coordinate replica weapon testing
Schedule interviews across candidates, interviewers, and time zones in Ashby
Manage onsite interview days including rooms and meals
Ensure interviewers submit scorecards and coordinate debriefs
Plan travel, expenses, and offsites for the leadership team

Required qualifications

3–5 years in workplace operations, office management, executive support, recruiting coordination, or a similar operations role
Ability to commute to Redwood City daily
Exceptional organization and attention to detail
Strong judgment and ownership
Warm, polished, and professional
Highly resourceful and adaptable
Proficient in Google Workspace, including Sheets and Slides
Comfortable troubleshooting workplace tech like Zoom Rooms
Track record managing vendor relationships and office budgets
Demonstrated AI fluency

Nice to have

Experience with Ashby or another applicant tracking system
Familiarity with OSHA and workplace safety requirements

Benefits

Stock options
Medical
Dental
Vision
Life
EAP
Legal Services
401k
Flexible time off
Winter Break between Christmas and New Year's

Before you apply

Applied AI fluency is evaluated as part of the interview process

About the company

Ambient.ai is the category creator and leader in Agentic Physical Security. Founded in 2017, the company uses a reasoning Vision-Language Model to unify monitoring, access control, and threat assessment.