Office Manager/ Executive Assistant - Montreal

The role

This person will support a co-founder and manage the Montreal office. They will handle calendar management, travel, office operations, and team coordination.

What you will do

• Manage co-founder calendar and prioritize requests
• Coordinate meetings across time zones
• Manage external engagement requests including speaking opportunities and events
• Arrange travel, prepare itineraries, and manage expenses
• Prepare meeting materials and track action items
• Coordinate office setup, supplies, equipment, and service providers
• Manage relationships with building management, vendors, and contractors
• Organize team meetings, lunches, events, and visits
• Welcome candidates, visitors, and new hires
• Build simple processes and support workplace programs

Required qualifications

• Experience in office management, executive support, or a similarly varied operational role
• Strong organizational skills and reliable follow-through
• Ability to prioritize competing requests and adapt when plans change
• Clear communication, good judgment, and discretion
• Practical, service-minded approach
• Scrappy, figure-it-out mindset
• Confidence using calendar, document, and communication tools

About the company

AMI Labs is a frontier AI research startup building world models. They are a global company with offices in Paris, Montreal, New York, and Singapore.