Office & Workplaces Coordinator

The role

The Office & Workplaces Coordinator will manage office operations and the workplace experience. This includes leading environment improvement projects, managing vendors, and driving RSE initiatives.

What you will do

• Lead and support projects for long-term improvement of the work environment
• Build and run scalable processes and documentation using data, AI and automation
• Manage external providers including contractualization, invoicing, performance monitoring, and tenders
• Create and maintain secure, safe and comfortable work environments
• Interact with People, IT, Security, Finance, and Legal teams
• Contribute to the on-call rotation for daily Office Management tasks
• Run day-to-day office operations at the Paris HQ
• Manage and challenge the full vendor portfolio
• Own office procurement, purchases, budget tracking, and cost optimization
• Lead the RSE approach by auditing practices and driving concrete initiatives

Required qualifications

• Office Manager with 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company
• Facilities coordinator who has managed multiple vendors simultaneously and owned budget lines
• Operational profile with concrete RSE delivery experience

Benefits

• Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones
• Flexible vacation policy
• Flexible working hours
• Country-specific commuter benefits
• Dedicated coach from day one
• Flexible Training policy including free books and budget for conferences
• Generous equity packages
• Extremely comprehensive health insurance with 100% contribution covered for you and your family
• Extended parental leave for all new parents

About the company

Alan is a company building the new standard in prevention insurance by integrating insurance, prevention, and care. They are building a global leading company with a team of over 1000 people.