Executive Assistant (Bucharest)

The role

The Executive Assistant will provide administrative support to the Site Leadership Team. You will coordinate activities, meetings, and communications while supporting investment operations.

What you will do

• Provide administrative support to the Site Leadership Team including scheduling, agendas, minutes, and follow-ups
• Coordinate travel arrangements, expense reports, and logistics for site leadership
• Manage correspondence, emails, reports, and presentations
• Assist in organizing on-site and virtual events, town halls, and leadership meetings
• Maintain accurate records, files, and documentation
• Act as a liaison between site leadership and internal/external stakeholders
• Assist with internal communications and employee engagement initiatives
• Handle confidential information with discretion
• Collaborate with the ventures arm to support the investment process
• Conduct background information checks on teams from investment decks

Required qualifications

• 2+ years of experience in an administrative or executive support role
• Excellent verbal and written communication skills in English and Romanian
• Familiarity with AI tools
• Proficiency in Microsoft Office Suite and Google Workspaces
• Experience in event planning or project management
• Highly organized, analytical, and flexible with shifting priorities
• Strong business judgment and communication skills

Nice to have

• Bachelor’s degree in Business Administration, Communications, or a related field

Benefits

• Private Health Insurance
• Gym Reimbursement
• Flexible Time Off
• In-Office Group Meals
• Learning & Development Stipend
• Company Sponsored Conferences & Events
• Books & Audiobook subscription with Bookster

About the company

alchemy is growing its presence in Romania and building a foundation for local operations.