Proposal Development Associate

The role

You will perform administrative and organizational tasks to support the Proposal Development team. You will manage calendars, trackers, and documentation to ensure team output aligns with company policies and quality standards.

What you will do

• Manage Proposal Team calendar of meetings, deadlines, and submission schedules
• Maintain response trackers and summary sheets
• Compile accurate and detailed meeting minutes for proposal kickoffs and status checks
• Update team process documentation and ensure process is consistently followed
• Proactively outreach to key stakeholders on proposal team projects to mitigate risk
• Develop a work cadence that demonstrates efficiency, quality, and collaboration
• Align work with established guidelines and quality standards
• Produce high-caliber work on time

Required qualifications

• 2+ years of administrative experience supporting a team
• Experience working with cross-functional teams under tight deadlines
• Meticulous, proactive, and highly organized
• Efficient at typing/word processing
• Clear communicator whether communication is synchronous or asynchronous, in-person or virtual, written or spoken
• Strong MS Office skills
• Coachable and team-oriented
• Ability to receive and offer constructive feedback
• Exceptional organizational skills and ability to manage multiple concurrent deadlines

Nice to have

• Direct experience in spacecraft or spacecraft-adjacent markets

Benefits

• Equity in Apex
• 100% company-paid medical, dental, and vision for you and your dependents
• $100k life insurance at no cost
• Starting at 15 days vacation, growing to 20+ days annually
• 10 paid holidays
• 401(k) plan with 100% match on first 3% and 50% on next 2%
• 8 weeks paid parental leave
• Childcare reimbursement up to $350/day for work-related travel
• Daily catered lunch and unlimited snacks
• Monthly office socials, pickleball tournaments, run club, and gatherings
• Dream desk setup

Before you apply

• Must qualify as a U.S. Person (U.S. citizen or national, lawful permanent resident, refugee, or individual granted asylum) or be able to obtain required export authorizations

About the company

Apex manufactures satellite buses at scale using software, vertical integration, and hardware. The company is a fast-growing startup that has raised more than $500M in funding.