People Operations Coordinator

The role

This person will support employees day to day as a first point of contact for questions. The role coordinates onboarding and offboarding and keeps employee records accurate. It also supports the Learning & Development Manager with training administration and logistics.

What you will do

• Serve as first point of contact for employee questions on onboarding, benefits, HR policies, and People Team processes
• Answer routine and moderately complex inquiries and escalate issues that need specialized knowledge
• Route, track, and resolve requests from shared channels
• Coordinate pre-boarding and onboarding, including background checks, new hire documents, I-9, E-Verify, and HRIS entry
• Support orientation and improve the Day 1 employee experience
• Follow up on onboarding steps, including feedback surveys, 30-60-90 day check-ins, and buddy assignments
• Maintain the Confluence intranet with onboarding resources, SOPs, and the manager hub
• Coordinate offboarding, including HRIS terminations, separation documents, and exit interviews
• Keep employee data accurate in HR systems and files, and complete routine audits
• Maintain required employee communications and compliance materials, including labor law postings

Required qualifications

• At least 1 year of experience as an HR Coordinator, HR intern, or in a similar administrative role
• Proactive, professional, and discreet when responding to employee questions
• Experience with Microsoft Word, Excel, Outlook, and PowerPoint
• Strong organization, attention to detail, and follow-through
• Strong written and verbal communication and collaboration skills
• Able to handle confidential information and communicate clearly with employees at all levels

Nice to have

• Experience in a high-growth or fast-paced environment
• Working knowledge of HR processes across onboarding, offboarding, and employee documentation
• Familiarity with I-9 and employment verification processes
• Familiarity with Rippling or another HRIS/payroll platform, and with new and emerging AI tools

Benefits

• Equity in Apex
• 100% company-paid medical, dental, and vision for employee and dependents
• $100k life insurance at no cost
• 15 days vacation starting, growing to 20+ days a year, plus 10 paid holidays
• 401(k) with 100% match on the first 3% and 50% on the next 2%
• 8 weeks paid parental leave
• Childcare reimbursement up to $350/day for work-related travel
• Daily catered lunch and unlimited snacks
• Monthly office socials, pickleball tournaments, run club, and family gatherings
• Equipment and tools for your desk setup
• In-person office with flexibility to integrate work and life
• Opportunity to work alongside experts in aerospace and new space

Before you apply

• Applicants must be U.S. persons (U.S. citizen or national, green card holder, refugee, or asylee) or be able to obtain the required export authorizations under ITAR and EAR
• Background check and E-Verify are part of onboarding for this role

About the company

Apex manufactures satellite buses at scale using software, vertical integration, and hardware designed for manufacturing. The company is a fast-growing startup that has raised more than $500M in funding.