Executive and Operations Assistant Internship

The role

This person will support project management, recruiting coordination, internal operations, company communications, research, and special projects. The role reports directly to the CEO to help build systems for an early-stage startup.

What you will do

• Track priorities, owners, deadlines, and next steps for internal projects
• Translate tasks from meetings into project management systems
• Support project management systems including Jira, Confluence, and Google Workspace
• Create and improve internal processes, templates, checklists, and documentation
• Support vendor coordination, quote tracking, supply ordering, logistics, and office/lab organization
• Execute special projects involving research, planning, coordination, or execution
• Draft and organize social media content
• Support company communications around milestones, events, hiring, and external visibility
• Create first-draft slide decks or simple visual materials
• Coordinate recruiting logistics including candidate scheduling and applicant tracking

Required qualifications

• Currently pursuing or recently completed a BS, MS, or PhD in operations, entrepreneurship, economics, communications, public policy, engineering, or another relevant field
• Excited to work at an early-stage startup and willing to wear many hats
• Fast learner who is willing to teach themselves new tools, systems, and workflows
• Highly organized and detail-oriented
• Strong written and verbal communication skills
• Proactive, resourceful, and comfortable asking questions when something is unclear
• Able to handle shifting priorities and move quickly without losing track of details
• High ownership, strong follow-through, and a positive attitude

Nice to have

• Prior internship, part-time role, or project experience in operations, executive support, recruiting, project management, communications, or a startup environment
• Familiarity with tools such as Google Workspace, Project Management Software (Jira, Kanbanchi, Trello, ClickUp), Confluence, Ashby, Canva, Affinity, and the Google Suite
• Experience helping with scheduling, recruiting coordination, social media, research, or project tracking
• Interest in climate, energy, deeptech, materials, manufacturing, or electrification

Benefits

• Up to a one-year co-op experience with direct exposure to early-stage startup operations
• The chance to work closely with the Founder and CEO and help build company systems from the ground up
• Real ownership over projects that make the company more organized, efficient, and effective
• Exposure to recruiting, operations, project management, communications, and deeptech company building

About the company

Arcturus is building a new kind of electrical conductor technology to help modernize the systems that power our lives. They believe better materials can help reduce CO2 emissions and improve energy transmission infrastructure.