Administrative Assistant

The role

You will provide administrative support to the Head of AI Research and the Head of Strategic Investments. You will also contribute to broader operations as a member of the ops team.

What you will do

• Manage complex, multi-timezone calendars
• Coordinate domestic and international travel and conference registrations
• Act as first point of contact for inbound requests
• Own finance admin including expense reports, procurement, and budget tracking
• Prepare meeting materials including agendas and briefing docs
• Track action items and follow up on outstanding deliverables
• Maintain organized shared drives and filing systems
• Coordinate guest and visitor logistics
• Support research team events, seminars, workshops, and offsites
• Coordinate onboarding logistics for new team members

Required qualifications

• Prioritization and organizational skills
• Relationship orientation and communication skills
• Proactive
• Start-up mentality
• Discretion
• Growth mindset
• Creative, tenacious problem solving
• Mission drive

Nice to have

• Exposure to venture capital, investing, or research environments

About the company

Astera is a private foundation on a mission to steer science and technology toward a better future. They have committed a $3.5B endowment to grants, investments, and in-house research programs.