Executive Assistant

The role

You will support members of the leadership team by managing complex calendars and coordinating travel. You will also handle meeting logistics, special projects, and company-wide tasks in a fast-paced startup environment.

What you will do

• Own complex executive calendars, scheduling, and day-to-day prioritization
• Coordinate domestic and international travel, including last-minute changes
• Manage meeting logistics and ensure executives are prepared and unblocked
• Anticipate needs, conflicts, and priorities before they arise
• Handle time-sensitive requests with urgency and strong follow-through
• Support special projects and ad hoc requests from executives
• Partner closely with the broader EA team and provide coverage wherever needed
• Adapt quickly as schedules, priorities, and company needs change
• Jump in on company-wide tasks and projects as needed
• Maintain a high level of discretion, judgment, responsiveness, and attention to detail

Required qualifications

• Bachelor's degree required
• 3–5 years of experience directly supporting C-suite/senior executives or high-net-worth individuals
• Exceptional attention to detail
• Ability to take ownership and work independently with minimal supervision after training
• Ability to effectively execute tasks based on provided instructions
• Proactively identifies gaps in support and seeks opportunities to help
• Highly responsive via SMS and email
• Comfortable operating in a high-growth startup environment where business needs and priorities extend beyond a traditional 9–5 schedule
• Must be willing and able to travel, including on weekends, as needed to provide executive coverage when the Lead EA is unavailable

About the company

Aven is a startup operating in a fast-paced, high-intensity environment.