Office Services and Events Assistant

The role

The Office Services & Events Assistant performs reception, secretarial, and basic accounting duties. This person works under the direct supervision of the local Office Administrator to support front office operations and office events.

What you will do

• Open reception area daily by 8:30 a.m.
• Greet, announce and log visitors in person or by phone.
• Operate a multiline phone console.
• Take and deliver accurate telephone messages.
• Reserve conference rooms and coordinate food, event, and A.V. needs.
• Maintain security by issuing and collecting building ID badges.
• Maintain directories, lists, and the Reception Desk manual.
• Track firm personnel and update office calendars daily.
• Provide support coding invoices and sending visitor and room schedule details.
• Oversee office maintenance and repair requests with building property manager.

Required qualifications

• Excellent Telephone Skills
• Verbal & Written Communication
• Microsoft Office Skills
• Listening
• Professionalism
• Customer Focus
• Organization
• Informing Others
• Proofreading
• Basic Accounting
• Typing
• Ability to read and write and follow basic directions

About the company

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy.