Recruiting Operations Specialist

The role

You will manage day-to-day requests from the recruiting team and hiring partners across recruiting systems, reporting, and AI tools. You will handle intake, ATS administration, data maintenance, and building automations to support recruiting operations.

What you will do

• Own intake for requests and questions from recruiters, coordinators, and hiring managers
• Set up and update the ATS, including opening jobs and building interview plans
• Manage system access, permissions, and tool licenses
• Keep recruiting data clean by loading information, merging duplicates, and fixing sources
• Keep open roles in the ATS aligned with the company headcount plan
• Pull data for recruiters and leadership such as pass-through rates and time-to-hire
• Build and maintain workflows, automations, and AI-powered tools
• Write and maintain how-to guides, video walkthroughs, and onboarding material
• Spot patterns in requests to create lasting fixes like guides or templates
• Support larger recruiting programs and own smaller operations projects

Required qualifications

• 1+ year in recruiting coordination or recruiting operations
• Hands-on experience administering or configuring an applicant tracking system
• Ability to turn a hiring need into a working ATS setup with little direction
• Experience pulling and sharing recruiting data
• Experience building something with AI, like a prompt workflow, a custom GPT or Claude Project, or a small automation
• Strong triage judgment
• Highly organized and detail-oriented
• Comfortable with spreadsheets and basic data work
• Clear, friendly written communication

Nice to have

• Ashby strongly preferred
• Greenhouse, Lever, or Workday also relevant
• Experience training others on tools or processes
• Experience in technical or AI/ML recruiting

Benefits

• Competitive compensation, including meaningful equity
• 100% coverage of medical, dental, and vision insurance for employee and dependents (U.S. only)
• Flexible PTO policy including company wide Winter Break
• Paid parental leave
• Fertility and family-building stipend through Carrot
• Company-facilitated 401(k) (U.S. only)
• Exposure to a variety of ML startups

About the company

Baseten powers mission-critical inference for AI companies by uniting applied AI research, flexible infrastructure, and seamless developer tooling. The company recently raised a $1.5B Series F.