Lead, Special Projects

The role

You will build and run the operational infrastructure behind ActAI. This includes managing business operations across multiple countries and overseeing office setup, entity incorporation, and market launches.

What you will do

• Lead business operations across multiple countries.
• Manage and develop a team of Business Operations Partners.
• Oversee office setup, entity incorporation, and market launches.
• Oversee payroll implementation and local operational requirements.
• Manage external vendors and service providers.
• Support recruiting operations, recruiter onboarding, and hiring activities.
• Plan and execute company events, offsites, and operational logistics.
• Track key initiatives and ensure actions are completed on time.
• Improve processes where needed to increase speed and reliability.

Required qualifications

• Experience in business operations, strategic operations, founder's office, or similar roles.
• Experience managing projects involving multiple stakeholders.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and follow through on commitments.
• Comfortable working across recruiting, finance, legal, and administrative functions.
• Able to identify problems, make decisions, and drive execution independently.
• High ownership and willingness to take responsibility for outcomes.

Before you apply

• If there appears to be a fit, we will schedule up to 3 interviews.
• Applications are reviewed by members of our leadership and hiring teams.
• Interviews may be conducted virtually or onsite.

About the company

ActAI aims to build proactive applications for anyone in the world. Their mission is to bring intelligence to conversations, errands, organising and workflows with minimal to no prompting.