Executive, Office of the CEO

The role

This person will support hiring, operations, and business execution across ActAI. They will coordinate stakeholders, manage priorities, and maintain operational discipline to ensure initiatives are executed efficiently.

What you will do

• Coordinate hiring activities, interviews, and recruiter relationships.
• Support agency onboarding, communication, and follow-ups.
• Manage project trackers, action items, and operational workflows.
• Coordinate meetings, events, travel, and business logistics when required.
• Support office setup, vendor management, and local operational activities.
• Prepare reports, summaries, and presentations for leadership.
• Ensure follow-through on key initiatives and outstanding actions.
• Help maintain efficient day-to-day business operations.

Required qualifications

• Strong organisational and coordination skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfortable working across different teams and stakeholders.
• Resourceful, proactive, and able to solve problems independently.
• High ownership and willingness to take on new responsibilities.

Before you apply

• If there appears to be a fit, we will schedule up to 3 interviews.
• Applications are reviewed by members of our leadership and hiring teams.

About the company

ActAI aims to build proactive applications for anyone in the world. Their product focuses on high reliability for long-running workflows, persistent context, and real-world task completion.