Buspatrol
Senior Executive Assistant
Austin, Texas, Remote. Posted 10 days ago
The role
The Senior Executive Assistant provides high-level administrative support to 3-5 senior executives. This person manages complex calendars, coordinates travel, and facilitates meetings to ensure seamless executive operations.
What you will do
- Provide dedicated support to 3–5 senior executives, including C-Suite leaders
- Manage complex calendars, competing priorities, and meeting requests
- Coordinate meetings across multiple stakeholders, locations, and time zones
- Coordinate domestic and international travel arrangements
- Prepare and reconcile expense reimbursements and reports
- Coordinate and facilitate executive meetings, leadership sessions, town halls, and special events
- Prepare agendas, meeting materials, presentations, and briefing documents
- Draft, edit, and route executive correspondence, presentations, and documents
- Handle confidential and sensitive information
- Develop and maintain standard operating procedures for the Executive Assistant team
Required qualifications
- 8+ years of progressive Executive Assistant or Administrative Assistant experience supporting VP-level leaders and above
- Demonstrated success supporting a minimum of 3–5 executives simultaneously
- Exceptional organizational, prioritization, and time-management skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Office (Word, Excel, PowerPoint), Outlook, and Microsoft Teams
- Experience with travel and expense platforms such as Ramp, Egencia, and ADP
- Experience using AI tools (e.g., Glean or similar) and automation tools
- Proven ability to exercise discretion and sound judgment when handling sensitive information
- Track record of operating successfully in fast-paced, dynamic environments
Nice to have
- Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field
Benefits
- Competitive salary and benefits package
- Unlimited PTO
- A purpose-driven career
About the company
BusPatrol is a technology company that uses AI, machine learning, and telematics to improve school bus safety. They serve over 350 school districts to protect nearly 2 million students.