Grant Operations Administrator

The role

A Grant Operations Administrator provides administrative support to ensure grant applications move from intake to final submission. This role involves managing grant calendars, extracting questions from portals, and performing quality assurance on application materials.

What you will do

• Create, update, and maintain structured grant calendars for assigned non-profit clients.
• Monitor key internal target dates to ensure timely submission.
• Access funder portals to extract application questions, word limits, and formatting rules.
• Format extracted questions into standardized templates for Grant Writers.
• Set up client login credentials and basic profile information on external portal platforms.
• Input and copy-paste completed, client-approved narrative content into funder portals.
• Gather, format, and attach necessary non-profit supporting documents.
• Conduct final proofreading and formatting checks for coherence and portal UI flow.
• Execute final electronic grant submissions once approvals are cleared.
• Record completed submissions and update task statuses in AgentPro.

Required qualifications

• 0–2 years of experience in administrative, operations, or data entry roles.
• Exceptional precision in data entry, copy-pasting, and proofreading.
• Ability to manage multiple deadlines and maintain calendars.
• Comfort navigating new software platforms, web portals, forms, and cloud-based databases.
• Strong basic written English skills.

About the company

Goodstack is an AI-native social impact startup that powers global change through technology. The company enables companies to integrate positive impact into their operations through a unified platform.