Secretarial Associate

The role

The Secretarial Associate will prepare agendas, notices, board papers, and minutes for meetings. They will maintain statutory registers, file MCA forms, and support fundraising and compliance activities.

What you will do

• Prepare agendas, notices, board and committee papers, and draft minutes for board meetings, EGMs and AGMs.
• Track action items through to closure.
• Maintain statutory registers and records under the Companies Act, 2013.
• Prepare and file MCA forms.
• Support fundraising and share issuance including private placement documentation, allotments, and share capital changes.
• Handle demat and depository compliance including ISIN maintenance and coordination with RTAs and depositories.
• Assist on FEMA and ODI compliance for overseas investments.
• Coordinate with teams, board resolutions and account documentation.
• Track compliance calendars across group entities and flag deadlines early.
• Liaise with external counsel, auditors, RTAs and consultants on secretarial and regulatory matters.

Required qualifications

• CS Executive or CS Professional passed.
• Working knowledge of the Companies Act, 2013 and related rules.
• Precise drafting of resolutions or minutes.
• Attention to detail.
• Ability to assist for multiple entities and deadlines.
• Proficiency with MS Word and Excel or Google Workspace.
• Familiarity with the MCA V3 portal.

Nice to have

• Exposure to FEMA
• Immediate joiners

Benefits

• Hands-on exposure to secretarial work across private company, IFSC, FEMA/ODI and multi-jurisdiction structures.

About the company

Glomo is the first regulated Payment Service Provider (PSP) at GIFT IFSC. They build the experience enterprise customers need to manage global operations at scale.