Project Coordinator, Aerospace & Defense

The role

You will keep aerospace and defense robot cell projects moving from design through deployment and activation. This involves managing schedules, procurement, site logistics, and project administration.

What you will do

• Maintain project schedule, milestone tracker, and action log
• Organize design reviews and follow up on open items
• Track customer requirements, specifications, and change requests
• Coordinate with mechanical, controls, software, and process engineers
• Manage procurement tracking, supplier lead times, and delivery status
• Plan shipping, receiving, and site logistics
• Build and maintain installation plans and site readiness checklists
• Serve as a point of contact for customer facilities, security, and EHS teams
• Prepare commissioning and acceptance test plans
• Record punch list items, test results, and customer sign offs

Required qualifications

• Bachelor’s degree in engineering, manufacturing operations, supply chain, or a related field, or equivalent practical experience
• Experience supporting robotics, automation, or capital equipment installations from design through commissioning
• 2 to 4 years of complex project coordination, program support, or project management experience in manufacturing, aerospace, defense, industrial automation, or construction
• Demonstrated record of meeting deadlines
• Working knowledge of project scheduling and tracking tools such as ClickUp, MS Project, or Smartsheet
• Strong Excel skills
• Clear written and verbal communication
• Reliable self-starter, highly organized, resourceful, with attention to detail
• Ability to manage several workstreams at once
• Ability to travel to customer sites
• Ability to work onsite at GMR
• Ability to communicate and collaborate effectively across multiple teams

Nice to have

• Familiarity with aerospace and defense manufacturing environments and customer requirements, including AS9100 quality practices
• Understanding of ITAR, EAR, CUI handling, and export documentation
• Exposure to factory acceptance and site acceptance testing
• Working toward a PMP, CAPM, or similar project management qualification
• Ability to obtain a U.S. government security clearance if a program requires it

Benefits

• Medical
• Dental
• Vision
• Unlimited PTO
• 401(k) plan + employer match
• Regular offsite events
• A discretionary fund for enhancing productivity

Before you apply

• Applicant must be a U.S. citizen or national, U.S. lawful permanent resident, Refugee under 8 U.S.C. § 1157, or Asylee under 8 U.S.C. § 1158

About the company

GrayMatter Robotics is a Physical AI company headquartered in Los Angeles, building Factory SuperIntelligence (FSI) through systems that learn, adapt, and develop genuine process intelligence.