Research Administrator

The role

You will join the Government Projects team to prepare and submit proposals and oversee reporting and financial administration of awarded contracts. You will also drive compliance with government regulations and maintain financial and accounting system integrity.

What you will do

• Ensure compliance with government regulations, including FAR, DFARS, and other relevant policies.
• Assist in preparing and submitting government proposals, ensuring adherence to all requirements.
• Manage reporting obligations, including financial, technical, and performance reports for government contracts and research grants.
• Develop and maintain financial models to support budget forecasting, contract execution, and research fund tracking.
• Oversee compliance with government accounting systems and regulations.
• Manage research funding and ensure compliance with grant administration requirements.
• Track research expenditures and ensure proper allocation of grant funds.
• Work closely with internal teams to ensure adherence to government contract and grant guidelines and deliverables.
• Maintain records and documentation to support audits, compliance reviews, and grant reporting.
• Provide administrative support for contract modifications, grant renewals, and amendments.

Required qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a related field.
• 2+ years of experience in government contracting, compliance, research administration, or financial administration.
• Experience with government proposal preparation, grant compliance, and reporting requirements.
• Familiarity with government accounting standards, financial management, and research fund tracking.
• Expert-level attention to detail.
• Strong organizational skills.
• Ability to communicate and collaborate effectively across multiple teams.
• Willingness to work in a fast-paced environment with quickly changing priorities.
• Must meet export control requirements in the United States.
• Maintain ongoing work authorization beginning at the time of hire through the entirety of employment.

Nice to have

• Experience working with DCAA-compliant accounting systems.
• Knowledge of SBIR/STTR grant compliance and reporting.
• Understanding of cost structures, pricing for government contracts, and grant funding mechanisms.
• Strong knowledge of FAR, DFARS, and other government contracting regulations.
• Prior experience in a startup or technology-driven environment.

Benefits

• Medical
• Dental
• Vision
• Unlimited PTO
• 401(k) plan + employer match
• Regular offsite events
• A discretionary fund for enhancing productivity

Before you apply

• Applicant must be a U.S. citizen or national, U.S. lawful permanent resident, Refugee under 8 U.S.C. § 1157, or Asylee under 8 U.S.C. § 1158.
• Must maintain ongoing work authorization.

About the company

GrayMatter Robotics is a Physical AI company headquartered in Los Angeles building Factory SuperIntelligence through systems that learn and adapt. They deliver systems through a Robots-as-a-Service (RaaS) model.