Recruiting Events Program Coordinator, APAC (Contract)

The role

You will project manage the planning and execution of recruiting events across APAC. This includes managing project plans, coordinating stakeholders, and overseeing operational details like registration and logistics.

What you will do

• Project manage small recruiting dinners, meetups, mixers, and other assigned APAC candidate initiatives.
• Serve as the regional Recruiting event point of contact.
• Partner with Recruiting Partners, Hiring Managers, Global Events, and Workplace teams.
• Coordinate invite lists and prepare event invitations, candidate emails, and follow-up communications.
• Own Swoogo setup and administration for assigned events.
• Prepare and adapt event briefs, presentation materials, and other event content.
• Serve as the onsite Recruiting point of contact for assigned events.
• Support purchase requests, invoice processing, expense reconciliation, and budget tracking.
• Track attendance, candidate engagement, feedback, and other success metrics.
• Use ChatGPT and Codex to improve workflows and automate repetitive work.

Required qualifications

• 5+ years of experience in recruiting marketing, event management, or a related field.
• Strong project-management skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and solve problems proactively.
• Proficiency working on a Mac.
• Confidence learning new tools and systems.
• Experience using ChatGPT, Codex, or other AI tools, or enthusiasm for incorporating them into your daily workflow.
• Availability to support occasional evening work and onsite event execution.

Nice to have

• A background supporting recruiting programs or employer brand initiatives is strongly preferred.
• Swoogo experience is preferred, not required.
• Experience with Ashby or another applicant-tracking system is preferred, not required.

About the company

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity.