Executive Assistant

The role

This person will provide high level administrative support to multiple VP and Director levels. They will manage calendars, book travel, and assist with executive onboarding and event planning.

What you will do

• Manage multiple, high-level, ever-changing calendars.
• Perform travel booking and troubleshooting, including on-call support for traveling executives.
• Liaise and schedule meetings with internal and external stakeholders.
• Work cross functionally with other team members.
• Provide back-up support for other administrative team members.
• Maintain confidentiality of information.
• Assist with onboarding of executive new hires.
• Create and maintain processes and standards.
• Set up conferences, meetings, and team offsites.
• Perform other duties as assigned.

Required qualifications

• 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
• High level of discretion and integrity.
• Excellent oral and written communication skills, with a high degree of diplomacy.
• Previous experience using Gmail and Google Calendar in a work environment.
• Strong calendaring skills using Google Calendar.
• Experience working with other executive assistants in a high-functioning, fast paced environment.
• Ability to anticipate the needs of the executive team.
• Demonstrated ability to book domestic and international travel.
• Ability to prioritize, focus and organize your workload each day.
• Heavy multi-tasker (email, instant messaging, calendaring, project management, etc).
• Ability to demonstrate a methodical and effective approach to projects and deadlines.
• Solid time management skills.

Nice to have

• Navan experience
• Familiarity with Audio Visual conferencing/event tools such as Zoom or Microsoft Teams

Benefits

• Remote-first by design
• Flexibility that fits your life
• Generous PTO
• Designated quarterly Whaleness Days
• Designated end-of-year Whaleness break
• Home office support
• Technology stipend equivalent to US$100 net per month
• Annual stipend for conferences, courses, certifications, and continued learning
• 16 weeks of paid parental leave after six months of employment
• Equity for all full-time employees
• Medical, retirement, and paid holidays
• Docker swag

Before you apply

• Visa sponsorship is not available for this role.
• Docker may use AI-assisted tools during our recruiting process.
• Candidates may be invited to opt in to interview recordings.

About the company

Docker is a globally distributed, remote-first team building tools that define how software gets built and delivered. The brand is trusted by more than 20 million monthly users.