Executive Operations & Office Manager

The role

You will support the CEO, CTO, and Chief Commercial Officer with calendars, travel, and meetings. You will also manage employee engagement and run the San Francisco and Menlo Park offices.

What you will do

• Own executive calendars including external meetings and tricky scheduling
• Build agendas for team and leadership meetings and capture notes
• Plan on-site and off-site meetings, dinners, and team events
• Book complex travel and arrange accommodation for visitors
• Prepare expense reports
• Reach out on behalf of the team to build partner relationships
• Nurture company culture with team gatherings, lunches, and celebrations
• Partner with People and Talent team for onboarding and milestones
• Manage vendors, organize office spaces, and create office manuals
• Keep offices stocked and troubleshoot office A/V devices

Required qualifications

• 3+ years supporting a senior executive at a fast-paced company
• Experience in office management, workplace experience or operations
• AI-native using Claude to work faster
• Strong in Gmail, Google Calendar, Sheets, Slides, Excel and PowerPoint
• Ability to set up basic office A/V

Nice to have

• A system for supporting a busy executive team and running an office
• Experience in business operations, recruiting or HR

About the company

Develop Health uses AI to accelerate access to life-saving medications by automating healthcare processes. The team includes founders and engineers who previously launched healthcare startups including Rupa Health and Canvas Medical.