Business Operations Coordinator

The role

This person will keep business operations running smoothly and provide executive support to the CEO and leadership. They will coordinate people, paperwork, and follow-through for creative projects and talent engagements.

What you will do

• Maintain tasks, deadlines, and trackers
• Translate decisions into assigned actions
• Coordinate administrative handoffs with project teams and partners
• Coordinate scheduling, meeting preparation, designated correspondence, and approved business travel
• Organize decisions and follow-up for the CEO
• Collect and check invoices, receipts, and vendor documents
• Route approvals, maintain status records, and follow up with the bookkeeper and partners
• Prepare deal memos and booking documents from approved templates and confirmed terms
• Coordinate review, signatures, deadlines, and booking logistics
• Keep assigned records and instructions current and propose practical improvements

Required qualifications

• 1–3 years of relevant experience in operations, project coordination, executive support, or business administration or equivalent practical experience
• Evidence of accurate follow-through, professional writing, sound judgment, and ownership of recurring work
• Comfort with spreadsheets, document preparation, task tracking, and learning new systems

Nice to have

• Experience with comparable platforms to Asana, Airtable, Slack, Dropbox, Word/Excel, DocuSign
• Entertainment or talent-representation experience
• Familiarity with contracts, deal memos, financial paperwork, multiple business entities, or process documentation

Benefits

• Monthly health stipend
• Reimbursement for pre-approved education relevant to your role

Before you apply

• Apply through Ashby with your résumé and one brief example of a recurring operational workflow you personally owned

About the company

Dream Three is a story studio built to deliver best-in-class, genre-spanning narratives across mediums, including film and series, theater and live events, publishing and music, and digital and immersive.