Executive Assistant - LATAM

The role

You will be the operational backbone for senior leadership. You will manage calendars, coordinate across time zones, handle logistics, and own day-to-day administrative tasks.

What you will do

• Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies
• Handle sensitive and confidential matters with discretion
• Coordinate with internal stakeholders and external partners and senior leaders
• Work with other EAs to align schedules and keep cross-functional coordination running smoothly
• Anticipate needs by managing follow-ups and flagging conflicts
• Build structure, processes, and systems that scale
• Identify opportunities to automate and streamline repetitive work using AI tools

Required qualifications

• Proven experience supporting senior leaders and their broader teams in a fast-moving environment
• Strong organisational skills
• Exceptional written and verbal communication skills
• High emotional intelligence and discretion
• Comfortable supporting an individual and a wider team
• Personable and easy to work with
• Fluency with AI tools such as Claude or ChatGPT
• High personal standards
• A valid passport
• Willingness to travel globally ~40% of the time
• Fluent in English and Spanish (written and spoken)

Nice to have

• Proficiency in Portuguese

Benefits

• Annual discretionary stipend for professional development
• Annual discretionary stipend to meet up with colleagues
• Annual team offsite
• Monthly co-working stipend if not located near main hubs

About the company

ElevenLabs is an AI research and product company transforming how we interact with technology. They serve millions of users and thousands of businesses through platforms like ElevenAgents, ElevenCreative, and ElevenAPI.