Equity Administrator

The role

You will own the day-to-day running of the equity programme. This includes keeping the cap table accurate and handling grants, exercises, and leavers. You will work with Finance, Legal, and People to manage records and employee communications.

What you will do

• Keep the cap table accurate and audit-ready
• Handle every grant, exercise and leaver correctly and on time
• Turn board-approved decisions into clean records and clear communication
• Issue grants
• Support 409A and local valuations
• Answer employee questions about equity
• Automate repetitive work using AI
• Reconcile equity data with People, Talent, Payroll and Accounting records
• Build and document equity processes and controls
• Manage deadlines independently and resolve discrepancies

Required qualifications

• Hands-on experience administering equity in a cap table or stock plan platform such as Carta, including grants, vesting, exercises, terminations, settlements and reconciliations
• Experience administering equity across multiple jurisdictions, including tracking globally mobile participants and coordinating with Tax and Payroll
• Strong understanding of stock options, RSUs, vesting schedules and employee lifecycle changes, with working knowledge of relevant tax-advantaged schemes such as US ISOs and UK EMI or CSOP plans
• Experience reconciling equity data with People, Talent, Payroll and Accounting records
• Understanding of stock-based compensation accounting sufficient to provide reliable data and support Finance with US GAAP and local reporting requirements
• Experience building and documenting equity processes and controls, managing deadlines independently and resolving discrepancies
• Clear communication skills
• Sound judgement when handling confidential information
• Strong focus on employee support

Nice to have

• Experience at a fast-growing startup
• Familiarity with 409A processes
• A record of automating equity workflows
• Certification (e.g. CEP or similar)
• Experience with IPO process or having supported transition from private to public

Benefits

• Annual discretionary stipend for professional development
• Annual discretionary stipend to meet up with colleagues
• Annual team offsite
• Monthly co-working stipend if not located near main hubs

About the company

ElevenLabs is an AI research and product company transforming how we interact with technology. They serve millions of users and thousands of businesses through platforms like ElevenAgents, ElevenCreative, and ElevenAPI.