Executive Assistant to Founders

The role

You will support the C-suite and broader team with operations, coordination, and scheduling. You will own calendars, clear bottlenecks, and manage executive communications to maximize founders' leverage.

What you will do

• Own scheduling and calendar management for founders
• Triage and manage executive communications
• Coordinate meetings end to end including scheduling, agendas, and follow-ups
• Support senior recruiting through interview scheduling and onsite logistics
• Help plan team events, offsites, and culture moments
• Continuously improve systems and workflows
• Handle unexpected and ad-hoc tasks

Required qualifications

• 2+ years of experience in operations or in a similar role
• Excellent communication and organizational skills
• Strong ownership and ability to operate with little direction
• Enjoy juggling multiple workstreams and fast-changing priorities
• Strong people instincts
• Comfortable in a fast-moving, high-growth startup environment
• Based in or able to relocate/ commute to San Francisco

Nice to have

• enjoys automating parts of your own role

Benefits

• premium healthcare benefits (medical, dental, vision)
• fertility benefits
• monthly wellness stipend

About the company

Exa is building a search engine for the AI era. The team is largely SF-based and has raised a $250M Series C.