Senior Project Manager, Events

The role

This person will manage end-to-end project planning and delivery for a high volume of concurrent events. They will handle logistics, vendor coordination, and cross-team dependencies to ensure smooth event execution.

What you will do

• Own end-to-end project planning and delivery for multiple assigned events running concurrently
• Manage the full logistics checklist including venue, vendor, participant communications, budget, and on-site execution
• Make real-time calls on scope, resourcing, and sequencing
• Support junior PMs by providing event context and building autonomous systems
• Coordinate dependencies between events and across functions like content, communications, and operations
• Flag capacity issues, timeline conflicts, and resource gaps early

Required qualifications

• 5-8 years experience managing large-scale or high-complexity events from start to finish
• Demonstrated experience managing a high volume of events concurrently
• Ability to hold a large amount of detail across multiple workstreams
• Ability to manage multiple stakeholders, competing timelines, and overlapping priorities
• Experience coordinating remote individuals, teams, event contributors, and vendors across time zones and cultures
• Strong experience in logistics, vendor and venue management, and on-site operations
• Proficiency in project management tools (e.g., Asana, Coda, Airtable)
• Experience building or improving delivery systems in a team that is scaling
• Clear, structured, and proactive communicator
• Ability to operate independently, manage ambiguity, and make sound judgement calls under pressure
• Genuine interest in FAR.AI’s work
• Willingness to travel to events up to 40% of the time

Nice to have

• Experience working in a non-profit, consulting, or private sector environment
• Scrum / agile experience: hands-on experience running sprint or agile delivery cycles, ideally as a Scrum Master, PMP, or equivalent
• Familiarity with AI safety or adjacent technical fields
• Background working across distributed or remote teams

Benefits

• Health Insurance - 94% of Insurance premium paid by Organization commencing within 1 month after your start date
• Retirement - 401(k) plan with up to 2% match
• 25 days Paid Time Off per year, accrued weekly
• up to 10 days of paid sick leave per year
• Paid Bereavement, Family, Medical and Pregnancy Disability Leave
• Work computer and stipend provided for eligible employees
• Catered lunches and dinners on workdays at our office (Berkeley Office Only)
• Work-related travel and equipment expenses paid

About the company

FAR.AI is a non-profit AI research institute working to ensure advanced AI is safe and beneficial for everyone. The organization conducts research, performs pre-deployment testing, and supports the AI safety community.