Business Operations Associate / Senior Business Operations Associate

The role

This is a hands-on generalist operations role supporting the Business Operations Manager and leaders. You will own the compliance tracker, provide finance and accounting support, assist with HR, travel, events, IT, and FAR.Labs.

What you will do

• Own operational tickets and triage incoming requests
• Improve the operational requests pipeline and maintain policies
• Support design, maintenance, and optimization of coordination systems and tool stacks
• Identify and execute opportunities for process automation and systems integration
• Maintain the compliance calendar and track filing deadlines
• Support grantmaking operations and financial operations
• Provide initial IT support and coordinate with vendors
• Coordinate equipment provisioning and sourcing
• Support onboarding and offboarding processes, HR compliance, and employment policies
• Support FAR.Labs operations and event logistics

Required qualifications

• Professional experience in operations or program/project management
• Demonstrated success building and implementing operational systems and processes
• Demonstrated experience as a high-agency problem-solver
• Evidence of real results in past roles
• Comfort working across multiple operational domains simultaneously
• Superb written and verbal communication
• Reliable with details regarding compliance and finance tasks
• Comfort zooming between the details and the big picture
• Demonstrated service mindset

Nice to have

• Experience in fast-paced, highly ambiguous environments
• Experience contributing to an impact-driven organization, or a passion for AI safety
• Experience, and driving change within an organization
• Experience driving change within an organization, with a sense for creating the right amount of structure
• Experience with tools like Coda, Notion, Asana, CRMs, or similar operational software
• Fluency with AI tools and workflows
• Experience building automations for efficiency gains

Benefits

• Health Insurance - 94% of Insurance premium paid by Organization commencing within 1 month after your start date
• Retirement - 401(k) plan with up to 2% match
• 25 days Paid Time Off per year, accrued weekly
• Up to 10 days of paid sick leave per year
• Paid Bereavement, Family, Medical and Pregnancy Disability Leave
• Work computer and stipend provided for eligible employees
• Catered lunches and dinners on workdays at our office in Berkeley
• Pay for work-related travel and equipment expenses

Before you apply

• A test task, phone screen, interview with the hiring manager, and in-depth interviews with the team, followed by reference checks

About the company

FAR.AI is a non-profit AI research institute working to ensure advanced AI is safe and beneficial for everyone. The organization conducts research, performs pre-deployment testing, and supports the AI safety community.