Financial Administrator

The role

The Financial Administrator will manage day-to-day operations including billing, collections, supplier invoices, and payment runs. You will also manage the Finance mailbox and formalize operating procedures in Notion.

What you will do

• Send out sales invoices and upload them to procurement portals
• Set up and maintain customer subscriptions in the ERP system
• Create invoices and credit notes for all legal entities
• Track unpaid invoices and send payment reminders
• Partner with Sales and Partner Success to address billing and payment queries
• Ensure supplier invoices and expenses are processed on time
• Prepare the weekly payment run for approval
• Compare bank transactions with accounting records and resolve discrepancies
• Manage the Finance mailbox and internal ticketing system
• Support month-end close and annual accounts

Required qualifications

• At least one year of experience in a finance or similar administrative role, including hands-on work with billing or subscriptions
• Experience with an accounting system or ERP, such as Exact Online, NetSuite, Dynamics or SAP
• Fluent English speaker and writer

Nice to have

• Two or more years of experience
• Experience with Exact Online, Moss or procurement portals

Benefits

• 25 paid holidays per year, based on a 40-hour work week
• Hybrid work schedule (2-3 days onsite)
• A day off for your birthday
• Advantageous pension scheme
• 3 days of volunteering leave per year
• €550 Learning & Development budget per year
• 3 days paid leave for learning
• Travel allowance
• Swapfiets subscription
• Free access to our office gym
• Unlimited access to mental health support via OpenUp

About the company

FeedbackFruits is a company with an international customer base of universities. The Finance team operates across a Dutch BV and a US Corp.