Recruiting Coordinator [Contract]

The role

The Recruiting Coordinator will own end-to-end interview scheduling and candidate communication. This person will manage interview logistics and maintain ATS data to support recruiting operations.

What you will do

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
• Serve as the primary candidate point of contact with clear, timely communication.
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
• Monitor communication from candidates and interviewers and act quickly to keep processes moving.
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
• Support compliance, data accuracy, and consistent record keeping.
• Create and update process guides, checklists, and templates.
• Partner with recruiters to streamline workflows and improve recruiting operations.
• Assist with logistics, materials, and follow-ups for recruiting events.
• Collaborate with hiring managers and interviewers to ensure alignment and readiness.

Required qualifications

• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Nice to have

• Extreme ownership mindset
• High responsiveness and urgency
• Strong attention to detail
• Clear, confident communicator
• Comfort in fast-changing environments
• Proactive problem-solver
• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)
• Experience supporting technical recruiting processes and familiarity with common technical interview formats

About the company

Fireworks is a Series D company valued at $17.5 billion that provides a platform for specialized intelligence to build, train, and serve AI models. The team is building the future of enterprise AI.