Executive Assistant

The role

You will support the CEO and team as a strategic partner. You will manage the CEO's schedule, handle communications, and coordinate administrative and operational logistics.

What you will do

• Own the CEO's schedule and priorities
• Manage a dynamic calendar and prioritize strategically
• Handle and prioritize emails, calls, and other communications
• Draft responses for the CEO
• Create agendas, briefing materials, and talking points for meetings
• Capture notes, track follow-ups, and ensure action items move forward
• Maintain strict confidentiality and manage sensitive information
• Handle travel planning, event coordination, office logistics, and personal tasks
• Represent the CEO and build relationships across the company

Required qualifications

• 6+ years of experience in fast-paced environments supporting senior leaders
• Exceptional organization and time management skills
• Strong written and verbal communication skills
• Professional communicator
• Strong judgement and discretion
• Comfortable with ambiguity and changing priorities
• High attention to detail
• Proactive, problem-solving mindset
• Tech-savvy

About the company

Flow is a tool for complex systems engineering used by teams building space, defense, automotive, aviation and robotics.