Office Admin and Executive Assistant

The role

This person will provide executive support to the Head of India and manage daily office operations. They will also assist with vendor management and employee experience initiatives.

What you will do

• Manage the calendar, coordinating meetings and resolving scheduling conflicts.
• Arrange travel and itineraries for the leadership, and prepare and submit expense reports.
• Coordinate internal and external communications.
• Support the preparation of presentations, meeting materials, and agendas.
• Capture minutes and track follow-up actions.
• Serve as the first point of contact for employees and visitors.
• Partner with the facility manager to maintain the office.
• Oversee office supplies, pantry provisions, purchasing, and inventory.
• Identify and evaluate vendors and manage relationships.
• Track budgets, expenses, invoices, and payments.

Required qualifications

• 3+ years of experience as an executive assistant and/or office administrator in any industry
• Excellent written and verbal communication skills
• Strong time management skills & ability to work proactively
• Demonstrated ability to multitask and prioritise projects effectively
• Exceptional interpersonal skills and professionalism
• Ability to use discretion when dealing with confidential information
• Ability to navigate a global organization and collaborate effectively across time zones
• Flexibility to work onsite five days a week and provide coverage across shifts based on business needs
• Proficient with Google Suite
• Strong computer skills
• Experience working with technology setups like the internet, Zoom conference rooms, etc.
• Ability to quickly learn company-specific software programs

Nice to have

• Experience in customer service
• Experience in a fast-paced environment in the tech or startup space
• Experience using AI tools to improve efficiency, streamline workflows, and automate routine administrative tasks
• Demonstrated success as a creative problem solver

About the company

G2 is the world's largest and most trusted software marketplace. It has joined forces with Capterra, SoftwareAdvice, and GetApp to create a large source of online data and software insights.