Generalist (Workshops)

The role

You will own the operational backbone of workshops, including outreach, venues, travel, and logistics. You will also deliver workshops in person and build scalable systems for event delivery.

What you will do

• Own operational workstreams end to end including outreach, venue, catering, travel, and inventory.
• Run admissions and participant operations including application forms and onboarding communications.
• Coordinate guests by tracking invitations and acting as a point of contact.
• Deliver workshops in person by traveling to locations predominantly in the UK and US.
• Build and improve scalable systems using Notion, Airtable, Linear, and automations.
• Help shape workshop strategy across different programs.
• Contribute to other Kairos programs like SPAR and Pathfinder.

Required qualifications

• Operations generalist with events experience.
• Highly organized with strong systems for managing multiple workstreams.
• High agency to spot and fix problems.
• High quality bar for work.
• Ability to engage warmly with participants and guests during three-day residential events.
• Mission-aligned with the development of advanced AI and biotechnology.

Nice to have

• Familiarity with the AI safety ecosystem

Benefits

• Flexible working hours
• Highly competitive health insurance
• Dental and vision coverage
• Generous vacation policy
• Professional development budget
• All-team retreats three times a year
• Work-related travel and expenses covered
• Home office expenses covered if working from home
• Food, lunches, and office expenses covered if working from an AI safety office in specific cities

Before you apply

• We may be able to sponsor visas for the UK or US, depending on individual circumstances.
• AI tools help us review applications; some may be declined based on the AI review alone.
• Application process includes an application form, a paid take-home assignment, an interview, reference checks, and a paid work trial.

About the company

Kairos is a nonprofit accelerating talent into AI safety and policy. They manage a portfolio of projects including SPAR, Generator Residency, Global Challenges Project, and Pathfinder Fellowship.