Executive Assistant

The role

This person will provide high-level administrative support to senior leadership within the CEO office. They will manage complex calendars, coordinate domestic and international travel, and oversee key projects and budgets.

What you will do

• Work with other EAs within the CEO office to coordinate responsibilities.
• Act as a gatekeeper for executives and anticipate needs.
• Manage an exceptionally complex and ever-changing executive calendar.
• Prepare briefing materials, agendas, minutes, and organized records.
• Coordinate domestic and international travel including commercial and private aircraft.
• Serve as the primary point of contact for private aviation providers.
• Monitor and adjust travel plans in real time.
• Coordinate cross-functional projects and events.
• Track and oversee team tasks, budgets, and meeting schedules.
• Process expense reports, purchase orders, budget reconciliations, and receipts.

Required qualifications

• 8+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership.
• Ability to maintain confidentiality and exercise discretion.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced setting.
• Natural talent for improving processes and bringing order out of chaos.
• Strong sense of urgency when projects are assigned.
• Highly proficient with Google Suite, MS Office Suite, Adobe Suite, and MacOS.
• Tech savvy.
• Familiarity with communications strategies, executive affairs, and leadership environments.
• Excellent written and verbal communication skills.
• Flexibility in approach for a business operating across all time zones.

Nice to have

• Experience in budget tracking, travel coordination, event planning, and stakeholder engagement.
• Comfort working across multiple teams, time zones, and with external partners.
• A proactive, problem-solving mindset with a focus on efficiency.

Before you apply

• Applicants are permitted to redact or remove information on their resume that identifies age, date of birth, or dates of attendance or graduation.
• Candidates may be asked to complete job-related skills or work-style assessments.

About the company

Payward is the parent company behind Kraken, NinjaTrader, Breakout, xStocks, Payward Services and CF Benchmarks. It has spent 15 years building financial infrastructure platforms to advance an open, global financial system.