Executive Assistant - Part Time (Remote)

The role

You will work closely with the executive team to manage administrative tasks and coordinate people and resources. You will handle scheduling, documentation, office operations, and problem-solving to keep day-to-day operations running smoothly.

What you will do

• Coordinate meetings, manage calendars, and resolve scheduling conflicts.
• Gather files, updates, and information from stakeholders and consolidate them.
• Follow up with people on outstanding tasks, missing information, and deadlines.
• Coordinate with building management, vendors, and service providers to resolve office issues.
• Order snacks, supplies, and other necessities.
• Coordinate cleaning services and office maintenance.
• Research solutions and take ownership of tasks through completion.
• Identify gaps and address potential issues before they escalate.
• Handle ad hoc requests as business needs evolve.

Required qualifications

• Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Coordinator, or in a similar role.
• A strong bias toward action.
• Excellent organizational and time-management skills.
• Confidence in communicating with different stakeholders and following up persistently.
• Strong problem-solving skills and resourcefulness to work with minimal supervision.
• Excellent written and verbal English communication skills.
• Comfort using productivity tools such as Google Workspace, calendars, spreadsheets, and communication platforms.
• Discretion and good judgment when handling confidential information.
• Flexibility and a willingness to take on a wide range of tasks.

Nice to have

• Experience supporting US-based companies, particularly AI startups.

About the company

HockeyStack is building a marketing attribution and revenue analytics platform that helps B2B companies understand marketing and sales efforts. The company has raised $50M+ from Bessemer Venture Partners, General Catalyst, Y Combinator, and others.