Procurement Operations Analyst

The role

This individual contributor will support the indirect procurement function through execution, queue management, vendor coordination, and documentation. The role focuses on maintaining process consistency using systems like Zip and DocuSign.

What you will do

• Manage the Zip procurement queue including ownership, status, and escalation paths.
• Perform completeness reviews for business purpose, scope, budget, and documentation.
• Follow up with requesters, vendors, and stakeholders to resolve missing information.
• Coordinate requests through Procurement, FP&A, Legal, Security, People, and IT.
• Coordinate contractor and vendor onboarding including SOWs, tax documentation, and banking.
• Partner with People Operations and IT on contractor classification and onboarding tickets.
• Determine NDA requirements and route documents for signature.
• Prepare approved contracts and monitor DocuSign status.
• Maintain accurate procurement records including PO numbers and renewal dates.
• Support change orders, foreign-currency requests, and purchase order issuance.

Required qualifications

• Three or more years of experience in procurement operations, purchasing, contract administration, vendor management, finance operations, or a closely related function.
• Demonstrated experience managing a high-volume operational queue with competing deadlines.
• Strong working knowledge of purchase orders, vendor onboarding, contracts, invoices, approvals, and document control.
• Experience with procurement, intake, workflow, ERP, contract lifecycle, or ticketing systems.
• Strong spreadsheet skills, including filtering, data validation, reconciliation, and practical reporting.
• Ability to work independently, ask precise follow-up questions, and escalate issues.
• Excellent written communication and follow-through with internal stakeholders, vendors, Legal, Finance, IT, and People Ops.
• High level of discretion when handling financial, contractual, employee, vendor, and security-related information.

Nice to have

• Experience supporting procurement in a technology, SaaS, cybersecurity, or high-growth company.
• Experience with Zip, Coupa, Airbase, Ramp, Procurify, Ironclad, DocuSign, or comparable systems.
• Familiarity with contractor onboarding, W-9/W-8 collection, background-check coordination, and access provisioning.
• Experience documenting workflows and improving procurement controls without disrupting business operations.
• Experience supporting foreign-currency transactions, change orders, renewals, or PO closeout.

Benefits

• health, vision & dental insurance for you and your family
• flexible vacation policy
• generous parental leave
• equity package in the form of stock options

About the company

Horizon3 is a fast-growing, remote cybersecurity company dedicated to the mission of enabling organizations to proactively find, fix and verify exploitable attack vectors. The team is a fusion of former U.S. Special Operations cyber operators, startup engineers & operators, and formerly frustrated cybersecurity practitioners.