Office Manager

The role

You will manage day-to-day office operations, facilities, and workplace experience. This role includes providing executive and event support, managing vendors, and handling shipping and receiving.

What you will do

• Own day-to-day office operations including maintenance, repairs, utilities, furniture, supplies, and security systems.
• Manage property management, contractors, cleaners, and other vendors.
• Act as the main onsite point of contact for employees, candidates, visitors, executives, and vendors.
• Provide onsite administrative and logistical support for executives, VIP visits, and company events.
• Coordinate meeting spaces, catering, vendors, supplies, and day-of logistics.
• Manage incoming and outgoing mail, packages, equipment, and food deliveries.
• Support office access, workspace setup, and day-to-day employee needs.
• Maintain conference rooms, kitchens, and common areas.
• Support workplace safety, security, and emergency preparedness.
• Share office updates and procedures and improve office operations.

Required qualifications

• 1–3 years of experience in office administration, front desk operations, facilities coordination, hospitality, workplace operations or a related role
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and see tasks through to completion
• A proactive, resourceful approach to spotting and solving problems
• Strong written and verbal communication skills
• Professional, friendly and service-oriented with employees, candidates, visitors and vendors
• Discretion with confidential or sensitive information
• Comfortable with Microsoft Office, Slack or similar workplace tools
• Able to work onsite five days a week at our North Kingstown, RI office
• Able to occasionally lift, move or organize office supplies and equipment
• U.S. citizenship or U.S. person status

Nice to have

• Experience supporting a fast-growing startup or technology company
• Experience managing office repairs, maintenance schedules, vendor relationships and service contracts
• Familiarity with workplace safety, building access, security and emergency procedures
• Experience tracking office budgets, expenses, inventory and invoices

Benefits

• 100% Employer paid Health Insurance
• Dental and Vision Insurance for you and your families
• Life Insurance (Employer Paid)
• Ability to participate in the companies 401k program (Matching)
• Unlimited PTO policy with an enforced 2 week minimum
• Equity Package
• Work / Home Office Stipend
• Global Entry
• 16 Week Paid Parental Leave
• Monthly Health and Wellness Stipend

Before you apply

• U.S. citizenship or U.S. person status, per our facility requirements

About the company

Havoc is a leader in all-domain collaborative autonomy. Founded in 2024 and headquartered in Providence, Rhode Island, its software-defined hardware approach powers military and commercial-grade autonomous systems.