Workplace Experience Coordinator, India (Contract)

The role

You will run the Bangalore office by managing vendors, food programs, and office operations. You will also handle in-office onboarding and build team culture through rituals and activities.

What you will do

• Source and onboard vendors for meals, snacks, beverages, merch, transport, and office supplies
• Negotiate pricing, minimum orders, payment terms, and service levels with vendors
• Act as the single point of contact for every vendor
• Review vendors monthly on quality, reliability, and cost
• Own the snack, meal, and supply budget
• Plan weekly lunch and dinner menus including specific dietary needs
• Confirm headcounts and coordinate food orders
• Test new ideas through short pilots
• Collect feedback through surveys and polls
• Manage in-office onboarding, including desk setup and office tours

Required qualifications

• Prior experience in office operations, workplace experience, administration, hospitality, or a similar role
• Hands-on vendor management experience
• Ability to build a budget tracker in Google Sheets and compare quotes
• Strong organizational skills with excellent attention to detail
• Warm, confident communicator
• Ability to work in a fast-paced, in-person environment and manage multiple priorities

Nice to have

• Experience supporting employee travel bookings
• Event planning or team engagement experience
• Previous experience in a startup or fast-growing environment
• Experience setting up an office or food program from scratch
• Kannada or Hindi

About the company

Handshake powers 25 million job seekers, 1 million+ employers, and 1,600 educational institutions. Handshake AI supports frontier AI labs by working on complex data at a large scale.