Executive Assistant

The role

You will support the Senior Director of Science and a multidisciplinary organization of approximately 125 professionals. You will manage administrative priorities, prepare reports for the Board and Executive Team, and spearhead new department initiatives.

What you will do

• Manage calendar, inbox, scheduling, and meeting priorities
• Coordinate department operating rhythms including weekly huddles and strategic planning sessions
• Prepare initial drafts of communications, decision memos, briefing documents, and presentations
• Serve as a department onboarding champion
• Coordinate training records and completion tracking
• Provide administrative support to directors and managers including expense reports and team events
• Support new department initiatives and programs
• Develop and improve administrative processes, documentation systems, and communication workflows
• Build strong relationships with leaders, employees, and external partners

Required qualifications

• 6+ years of executive or administrative support experience, including direct support for senior leaders in a complex, fast-paced organization
• Demonstrated ability to work independently, navigate ambiguous priorities, and exercise sound judgment
• Excellent written and verbal communication skills
• Experience managing complex calendars, coordinating multiple stakeholders, and organizing leadership meetings and events
• Proficiency with Microsoft Office applications, particularly Outlook, PowerPoint, Word, and Excel
• Strong organizational skills with a demonstrated ability to track commitments and improve administrative processes
• Ability to build trust across organizational levels and handle sensitive information with discretion
• Interest in using technology, automation, and AI tools to improve administrative effectiveness
• A growth mindset
• Ability to deliver direct feedback

Benefits

• Medical, Dental, and Vision plans for employees and their families
• 31 Days of PTO (21 vacation days and 10 sick days)
• 10 Paid holidays, plus company-wide winter break
• Up to 5% employer 401(k) match
• Short term disability, long term disability, and life insurance
• Paid parental leave and support (up to 16 weeks)
• Annual wellness stipend

About the company

Helion is a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant. Since 2013, they have raised $1.5 billion from various investors to propel their work forward.