Office, Events & Executive Operations Manager

The role

You will run the building, its vendors, events, and the community while serving as an EA to a founder. Tasks include property management, event operations, community building, and executive coordination.

What you will do

• Act as single point of contact with landlord and property manager
• Manage building vendors including security, cleaning, and maintenance
• Handle light office IT and access control
• Run office purchasing and receive deliveries
• Operate event logistics for dinners and large parties
• Manage event safety, compliance, and crowd control
• Build and maintain offline and online communities
• Set and enforce building rules for packages and guests
• Perform EA duties for a founder including scheduling and errands
• Create checklists and runbooks for recurring tasks

Required qualifications

• Several years running office, facilities, hospitality or venue operations at a startup, hotel, venue or event space
• Experience running a building day to day
• Track record of events with results you can point to
• Experience building an offline community
• Experience running an online community
• A network of vendors to call on
• Hands-on crowd control and stage management experience
• Comfortable with building systems and event safety
• Ability to own a vendor from quote to paid invoice
• Ability to turn messy tasks into checklists and processes
• Ability to stay steady under pressure
• Ability to write clear English and track budgets, receipts and invoices

Nice to have

• Working Mandarin
• EA or chief-of-staff experience with a founder or executive
• Hands-on experience with AV, lighting, mounting or basic installs
• Use of AI tools to run ops

About the company

Hellyeah is an applied research company that builds digital workers and AI agents. Their team took its last product from $0 to $10M run rate in 12 months.