Talent Operations Specialist

The role

This individual contributor role owns program management for Global University Recruiting, end-to-end interview scheduling, and recruiting operations. The person will manage Ashby ATS workflows and lead special recruiting projects.

What you will do

• Own end-to-end planning and execution of the Global University Recruiting program.
• Manage scheduling and coordination for open roles and recruiting projects.
• Serve as the Ashby expert managing workflows, templates, data integrity, and reporting.
• Ensure a positive and consistent candidate experience.
• Partner with hiring managers and recruiters to align on process and logistics.
• Leverage recruiting metrics and AI-assisted analytics to track performance.
• Lead recruiting-related special projects like employer branding and process improvements.

Required qualifications

• 4+ years of experience in recruiting operations, recruiting coordination, or talent program management.
• Hands-on Ashby expertise including building and scaling ATS workflows, templates, and configurations.
• Experience managing complex, multi-stakeholder interview scheduling and logistics across multiple time zones.
• Experience planning and executing university or campus recruiting programs and events.
• Willingness to travel occasionally to support on-campus programs.
• Comfort using recruiting data and analytics to identify trends and drive process improvements.
• Strong project management skills to own projects from scope to completion with minimal oversight.
• Advanced proficiency using AI tools to improve recruiting workflows.

Nice to have

• Experience supporting technical or high-volume hiring at a fast-growing tech or SaaS company.
• Experience mentoring or providing guidance to junior coordinators or operations team members.
• Exposure to employer branding or candidate marketing initiatives.
• Familiarity with recruiting tech stack tools beyond the core ATS (Google Suite, scheduling tools, HRIS platforms).

Benefits

• Equity Compensation
• L&D budget

About the company

Hiya helps businesses create trusted calling experiences through products like branded business calling, trusted caller identity, and voice security. The company focuses on making business calls more trusted, useful, and effective.