Office Manager

The role

This person will manage food and daily comfort, office operations, and systems improvement. They will handle vendor relationships, workspace setup, and logistics for team events.

What you will do

• Own everything the team eats including daily lunches, breakfasts, snacks, coffee, and drinks.
• Handle dietary needs, collect feedback, and rotate the menu.
• Keep the kitchen and snack stock full at all times.
• Track food spend, compare vendors, and negotiate better terms.
• Keep the office running end to end including cleaning, supplies, repairs, furniture, plants, lighting, and temperature.
• Be the main point of contact for landlords, cleaning services, delivery couriers, repair crews, and other vendors.
• Set up and improve workspaces including desks, meeting rooms, quiet areas, and lounge zones.
• Run the logistics of team events, all-hands, and guest visits.
• Build simple systems like inventory trackers, vendor lists, order schedules, and onboarding checklists.
• Keep documents, invoices, and receipts organized and handed off to finance on time.

Required qualifications

• 1+ years as an Office Manager, Administrative Assistant, or Coordinator (flexible for high-potential candidates).
• Strong organizational skills and real attention to detail.
• Ability to juggle many small tasks at once and react quickly when something breaks.
• Initiative to improve and systematize processes.
• Excellent communication skills for working with vendors, couriers, contractors, and internal teams.
• Proficiency in Excel, Google Sheets, Notion, Google Calendar, and Slack.
• Fluent English.

Nice to have

• Experience in startups or high-growth environments.
• Hands-on experience with laptop setup, IT inventory, or basic hardware troubleshooting.
• An existing network of reliable vendors — catering, cleaning, repairs, equipment.
• Interest in growing into Project Management, Workplace Operations, or IT Operations.

Benefits

• Competitive salary in USD, reviewed as you grow
• Access to Higgsfield products and the AI tools we use internally
• Breakfast, lunch and good coffee on us

About the company

Higgsfield AI is a generative AI company with 30M+ users worldwide and 390 Fortune 500 brands. The company ships new models, features and workflows every week.