Executive Assistant

The role

This person will provide high-level executive support to the Chief Strategy Officer/Co-Founder and VP of Corporate Development. They will manage complex schedules, coordinate travel, and drive operational excellence for company leadership.

What you will do

• Manage highly complex calendars across multiple time zones and competing priorities.
• Coordinate domestic and international travel including itineraries, visas, and accommodations.
• Assist with in-person events and appearances.
• Prepare executives for meetings by assembling agendas, briefing materials, and presentations.
• Act as a strategic gatekeeper and thought partner.
• Track action items and ensure follow-through.
• Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.
• Draft, edit, and manage executive communications and correspondence.
• Serve as a key liaison between executives and internal and external stakeholders.
• Coordinate office logistics and workplace vendors.

Required qualifications

• 4+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong business judgment and problem-solving skills.
• Ability to manage multiple priorities with minimal direction.
• High level of professionalism, discretion, and confidentiality.

Benefits

• Base Salary
• Equity
• Comprehensive benefits package

About the company

Higgsfield AI is a generative AI company building at the frontier of AI-powered video creation and next-generation creative tools.