Administrative Coordinator – Energy Rebates

The role

The Energy Incentive Coordinator manages the full lifecycle of utility and government incentive applications for an energy efficiency and home improvement company. You will assemble application packages, file them with various programs, and monitor submissions until funds are released.

What you will do

• Assemble complete incentive application packages using job-site data
• File applications with state and utility incentive programs
• Monitor open applications and reach out to keep approvals and payments moving
• Correct missing paperwork, inconsistencies, or filing errors
• Keep a clear, up-to-date log of every application and its status
• Partner with field installers to gather documentation
• Keep track of changing program rules, eligibility updates, and filing deadlines
• Take on related administrative duties that support the incentive process

Required qualifications

• Confident using web portals, spreadsheets, file management tools, and online government systems
• A sharp eye for detail and a commitment to getting paperwork right the first time
• A persistent, proactive approach to follow-up and closing out open items
• Ability to absorb new information quickly and apply it with minimal repetition
• Strong self-management skills and the ability to stay accurate while handling a large workload independently
• A genuine enjoyment of structured, repetitive administrative work
• Clear, professional communication and the ability to collaborate directly with company leadership
• Availability to work on-site in Brooklyn four days per week, with one day working from home

Nice to have

• Background in document processing, data entry, or administrative work where precision is essential
• Curiosity about AI tools and how they can be used to simplify or automate repetitive tasks
• Exposure to utility incentives, energy efficiency programs, or government rebates such as NYSERDA, Con Edison, or PSEG
• Experience working in or around construction, HVAC, contracting, or home services
• Comfort juggling several active projects or case files at once

About the company

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