Executive Virtual Assistant

The role

The Executive Virtual Assistant provides administrative and operational support to senior leadership. This role involves managing calendars, coordinating meetings, and streamlining executive workflows in a remote environment.

What you will do

• Manage executive calendars and prioritize appointments
• Coordinate virtual and in-person meetings
• Prepare agendas, take notes, and track action items
• Handle email management, correspondence, and follow-ups
• Prepare and edit documents, presentations, reports, and spreadsheets
• Coordinate travel arrangements and itineraries
• Act as a liaison between executives and stakeholders
• Maintain organized digital filing systems and documentation
• Support special projects, research, and ad hoc administrative tasks
• Ensure confidentiality and professionalism

Required qualifications

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
• Demonstrated prior remote work experience
• Fluent with remote collaboration tools (e.g., Slack, Zoom, Google Workspace, Asana or similar)
• Experience working with US or UK-based companies
• Strong organizational and time-management skills
• Excellent written and verbal communication skills in English
• High level of discretion, professionalism, and reliability
• Ability to work independently, anticipate needs, and solve problems proactively

Nice to have

• Experience supporting C-level executives or founders
• Familiarity with project management or CRM tools
• Background in a fast-paced startup or professional services environment
• Experience coordinating across multiple departments or external partners

Before you apply

• Complete the application form in full
• Record a video as part of the application process
• Applications without remote work experience with US or UK-based companies will not be considered

About the company

Hire Hangar connects top talent with vetted employers. They offer competitive pay and real growth opportunities.