Talent Coordinator

The role

You will own full-cycle coordination for 50+ roles as a team of one. You will manage scheduling, maintain the ATS, own recruiting reporting, and optimize hiring processes.

What you will do

• Schedule intro calls, hiring manager screens, panels, onsites, work trials, and executive conversations.
• Act as executive assistant to candidates, interviewers, hiring managers, recruiters, and executives.
• Manage candidate experience including confirmations, prep materials, reschedules, travel, and follow-ups.
• Maintain Ashby ATS by auditing the pipeline and logging interviews and scorecards.
• Build and maintain recruiting reporting for pipeline health, time-to-schedule, and time-to-hire.
• Identify and fix slow or error-prone processes through automations and better workflows.
• Coordinate onsite logistics, candidate travel, relocation, NDAs, and offer paperwork.

Required qualifications

• Exceptional attention to detail.
• A systems mindset.
• Comfort with Google Workspace, Slack, spreadsheets, and AI tools.
• Comfort with data and reporting.
• A polished, professional presence.
• A service-oriented mindset.
• An exceptional work ethic.
• Calm, organized, and accountable under pressure.

Nice to have

• Experience with an ATS like Ashby

Benefits

• Competitive Compensation
• Equity
• Relocation assistance for moving to SF
• Visa and green card application support
• Comprehensive medical, dental, and vision plans
• HSA and FSA accounts
• Life insurance coverage
• 401(k) Program
• Commuter Benefits
• Unlimited PTO
• Catered lunch five days a week
• Premium snacks and coffee

Before you apply

• Relocation assistance and visa support are offered for successful applicants moving to SF.

About the company

Ivo builds AI products that help companies solve difficult contracting problems. The company is growing aggressively and recently raised its Series B.