Executive Assistant

The role

You will provide administrative and strategic support to Omnea's executives. You will manage schedules, projects, communications, and travel to ensure seamless operations.

What you will do

• Coordinate and manage executive schedules, projects, and commitments
• Act as primary point of contact for key stakeholders
• Manage complex calendars across multiple time zones
• Filter, prioritize, draft, and respond to emails and communications
• Act as a gatekeeper for executive time
• Plan and coordinate internal and external meetings
• Prepare meeting agendas, track action items, take minutes, and handle follow-ups
• Assist with board materials, investor updates, and briefing notes
• Organize and book travel including flights, hotels, transfers, and visas
• Manage expenses, invoices, and budget tracking

Required qualifications

• 3-5 years of work experience as an EA, PA, Chief of Staff or Founders Associate ideally in a high-growth startup or tech environment
• London-based
• 3 days in the office per week
• Flexibility for occasional travels with the CEO
• Highly organised with meticulous attention to detail
• Exceptional at multitasking
• Flexibility to provide support during off-hours
• Tech-savvy with experience using Slack, Notion, and Google Suite
• Outstanding verbal, written, and presentation communication skills
• Ability to handle confidential matters with discretion

Nice to have

• Experience in a high-growth startup or tech environment

Benefits

• Competitive geo-localised benefits

Before you apply

• Unable to sponsor visas or relocation for this role
• Application confirms consent to use AI note-takers for interviews unless opting out in the free text field

About the company

Omnea is the agentic operating system for procurement. It is an AI-first platform used by companies like Spotify, PayPal, and Adyen.