Office Manager

Pune, India. Posted a month ago

The role

You will own the day-to-day operation of the Pune office and act as the local people-support contact for the India-based team. You will manage vendors, facilities, office events, and employee support processes.

What you will do

Own the daily operation of the Pune office
Manage vendors for transportation, hotel, catering, office supplies, and other workplace needs
Partner with office space provider for office support and facilities coordination
Coordinate with Noida facilities, Finance, and other internal teams
Supervise office support staff, including office boys
Track vendor contracts, invoices, purchase requests, and office expenses
Coordinate visitor travel arrangements
Ensure an effective visitor check-in process
Coordinate janitorial services and follow up on maintenance or service issues
Plan and execute office events such as hackathons, all-hands meetings, team events, and celebrations

Required qualifications

5+ years of experience in office management, workplace operations, facilities, HR operations, or a related role
Experience managing vendors, contracts, budgets, and office services
Experience planning employee events and supporting employee engagement initiatives
Familiarity with onboarding, interview coordination, and employee-support processes
Excellent organizational, communication, and stakeholder-management skills
A hands-on, detail-oriented, service-focused approach with strong ownership
Comfortable coordinating independently with local vendors and remote internal teams
Fluent with workplace tools and AI platforms (e.g., Slack, Rippling, spreadsheets, ticketing/HRIS systems)
Able to maintain professionalism and composure in a fast-paced environment with competing priorities

About the company

Ontic provides software that helps corporate and government security teams identify threats, assess risk, and respond faster. Its AI-powered Connected Intelligence Platform unifies security operations and data into a centralized system of record.